Return to Offices and Campuses

CFAES has several college transition teams actively synthesizing university guidance to localize for CFAES departments and Units. Our return to offices/campuses plans will balance reopening in-person activities while weighing risk and safety. Below are updates and links related to this process. Information will be updated as new guidance surfaces.
 

Updates and Guidance:

Work/Life/HR

Be sure to visit the COVID-19 Work Related Accommodations website for information including a robust list of frequently asked questions.

Checklist/guidance document created for CFAES supervisors as they navigate the repopulating campus plans and requests for accommodations. Reach out to your HR Consultant for assistance. 

Link to the accommodations secure intake form: https://apps.hr.osu.edu/covid-request/

 

Academics and Students 

CFAES COVID-19 Resources and Best Practices

For up-to-date information on University policies, procedures and notices, please visit https://keeplearning.osu.edu/.

Academics and Students - many of our faculty and staff are working diligently to develop plans for fall semester on our Columbus and Wooster Campuses. We know that students will be back on campus, in-person classes will be smaller than 100, many courses will be online or hybrid, and a number of restrictions will be in place to keep students and all of us who work with students safe.

Guidance for student organizations.

Review the Office of Student Life - Return to Campus Plan.

Operations and Research/Extension Missions

County Extension professionals have been serving the specific needs of our clientele throughout Ohio by providing ongoing virtual programming as well as limited office hours in county offices. They are preparing to offer in-person programs across Ohio in the near future.

In-Person programming and events - our CFAES team has worked with university guidance to develop a CFAES Events process for approving in-person programming and events. It includes two tracks: 1) In-person programming/educational events by our OSU professionals, and 2) the events organized at one of our 27 facilities or event centers by external customers. The process for both will be similar to the current Research and Extension Exemption approval including a form to submit, committee review, and additional guidance following approval. 

• CFAES Events and In-person Program Proposal Process can be found here: www.go.osu.edu/CFAESf2fEventRequest

Research reopening - entered Stage 4 on July 13 that is a continued focus of personnel approved to work in research labs with a goal of limiting density of people to 25%.  Research labs have scheduled times to complete lab work and data analysis. Zoom meetings should be done via telework and not in offices.

Research exemption information can be found at: https://research.cfaes.ohio-state.edu/resources/covid-19-guidance 

Exemptions should for:
Field/Seasonal: Stage 2 for reopening of research provides for field or agricultural research in which continued delay will result in loss of an entire growing or reproductive season, which captures most of the exemption requests that have been approved in CFAES.  Studies of wildlife are also included.  Additional field/seasonal work that has not been approved through the exemption process must still submit an exemption request for approval before work can begin.  Such work often involves coordination of research station staff, equipment, and common areas that has been part of the exemption approval process and must continue. The exemption process also facilitates travel authorization and approval and covers purchasing.
Greenhouse: Similar to field/seasonal work, greenhouse work utilizes many common areas and occupancy must be closely controlled.  Additional greenhouse activities will need to utilize the exemption process.
Animal: Animal work predominantly involves CFAES research centers which house beef and dairy cattle, swine, sheep, goats, and poultry housed in barns.  Animal work can also involve a variety of species maintained in highly controlled conditions. In all cases, close contact between individuals in the care of the animals as well as during sample collection and other experimental directed activities is common.  Animal work will need to utilize the exemption process to provide the necessary central coordination.

Campus/Office Repopulation Guidelines

Department Chairs and Unit Heads are finalizing plans for repopulating campus. They will each communicate to their area those plans as they become available in the next couple of weeks.

One focus is Columbus, Wooster, and Piketon where we are aligning limited return to campus across our teaching, research and Extension mission areas, along with key in-person support needed. We are in a stage through early August with some activities approved by unit leaders and are making plans for what the August through the end of 2020 will look like. It will be a mix of low density in buildings for priority on-ground activities and telework continuing when possible. Part of the repopulation process includes taking into account the various needs and concerns of our faculty, staff and graduate students. Please check with your supervisor or unit leader if you have questions about this planning.

Return to Campus Training
All faculty, staff and students returning to offices or campuses must complete an online training course and the Together As Buckeyes Pledge form. The pledge acknowledges an understanding of and commitment to the behaviors described in the training. It is not a legal waiver. The 10-minute training is available in BuckeyeLearn and the pledge will be signed upon completion of the course.  

Completing the training and signing the pledge are mandatory for all faculty, staff and students returning to offices or campuses. Those who have already been working on campus should take the online training and sign the pledge as soon as possible. For those not physically returning to a campus, the training and pledge need to be completed by the start of autumn semester on August 25.

The training course will cover expectations for daily health checks, personal protection such as face masks, hygiene, staying informed and more.

To complete the training:  
1. Go to https://buckeyelearn.osu.edu and sign in.
2. Click on “My Transcript”
3. Find the “Together as Buckeyes” training (you may have to sort by “Active”) and click on “Open Curriculum”.
4. Launch the Safe and Healthy Campus training
5. Once you have completed the training you will need to complete the pledge as well.

Purchasing

Content coming soon - if questions, reach out to your fiscal officer or the shared service center.

Safety

This CFAES Employee Safety page will serve to list work procedures or guildines, reinforce existing work safety protocols, and provide resources to reduce COVID-19 risks by implementing administrative or engineering controls.

Travel

The university has extended restrictions on domestic and international travel through Dec. 31, 2020. The exception process for narrowly defined instances of business essential travel is spelled out on the Business and Finance website and must be pre-approved.

CFAES Operations travel exemptions:
Those using fleet vehicles for operations activities such as animal/feed transportation do not need to fill out a travel exemption.


I need to:

Complete a Health Check:

All CFAES personnel will report their daily health status if they plan to be on our Columbus, Wooster, or Statewide Campus (e.g., Extension offices and research stations), doing field work, or interacting face-to-face with the community on behalf of Ohio State.

The steps to report are simple (view health check flow chart):
1.     Take your temperature.
2.     Log in to the health reporting tool via compass.osu.edu or the Ohio State app (under the "about you" section).
3.     Record your temperature and answer other health reporting questions.
4.     Receive your daily health passport. This passport is good during the day it was submitted. 
       RED = Stay home and contact your supervisor
       GREEN = Clear to come to campus
       YELLOW = Time to report your health check

If you make a mistake while answering the questions, repeat the process.

Learn more about the pilot, process, participants, and FAQs on the Health Reporting Pilot webpage.

Complete the Return to Campus Training

Return to Campus Training
All faculty, staff and students returning to offices or campuses must complete an online training course and the Together As Buckeyes Pledge form. The pledge acknowledges an understanding of and commitment to the behaviors described in the training. It is not a legal waiver. The 10-minute training is available in BuckeyeLearn and the pledge will be signed upon completion of the course.  

Completing the training and signing the pledge are mandatory for all faculty, staff and students returning to offices or campuses. Those who have already been working on campus should take the online training and sign the pledge as soon as possible. For those not physically returning to a campus, the training and pledge need to be completed by the start of autumn semester on August 25.

The training course will cover expectations for daily health checks, personal protection such as face masks, hygiene, staying informed and more.

To complete the training:  
1. Go to https://buckeyelearn.osu.edu and sign in.
2. Click on “My Transcript”
3. Find the “Together as Buckeyes” training (you may have to sort by “Active”) and click on “Open Curriculum”.
4. Launch the Safe and Healthy Campus training
5. Once you have completed the training you will need to complete the pledge as well.

Confirm a Direct Report has completed their Health Check:

Visit healthreporting.osu.edu to review your direct report's health check.

Conduct Field, Greenhouse, or animal Research:

Employee needs to:
• Gain exemption from the Research/Extension Exemption Committee (https://grants.cfaes.ohio-state.edu/resources/covid-19-guidance).
• Log in to the health reporting tool via compass.osu.edu or the Ohio State app to record temperature and answer other health reporting questions.

Supervisor needs to:
• Ensure employees fill out health reporting tool and monitor results.

Work in a Lab with exemption obtained through Stage 3 research re-opening:

Employee needs to:
• Log in to the health reporting tool via compass.osu.edu or the Ohio State app to record temperature and answer other health reporting questions.

Supervisor needs to:
• Ensure employees fill out health reporting tool and monitor results.

go into the office for a one time trip:

Employee needs to:
• Gain permission from supervisor, providing details/timing of the trip.
• Log in to the health reporting tool via compass.osu.edu or the Ohio State app to record temperature and answer other health reporting questions.

Supervisor needs to:
• Ensure employees fill out health reporting tool and monitor results.

Request an ACCOMmODATION:

Link to the accommodations secure intake form: https://apps.hr.osu.edu/covid-request/

Request an Exemption for Events/In-Person Programming:

CFAES Events and In-person Program Proposal Process can be found here: www.go.osu.edu/CFAESf2fEventRequest

Our CFAES team has worked with university guidance to develop a CFAES Events process for approving in-person programming and events. It includes two tracks: 1) In-person programming/educational events by our OSU professionals, and 2) the events organized at one of our 27 facilities or event centers by external customers. The process for both will be similar to the current Research Exemption approval including a form to submit, committee review, and additional guidance following approval. 

Print COVID-19 Signage:

• General Ohio State signage can be downloaded or ordered through UniPrint here.
• CFAES-specific signage can be downloaded here

For additional information on signage please visit: https://brand.cfaes.ohio-state.edu/templates/covid-19-signage


Update Messages from the Dean:

CFAES-All Message Archive

An archive of update messages from Dean Kress can be found at: https://cfaes.osu.edu/faculty-staff-resources/deans-updates